Dear listers,

We have a question I haven't seen discussed in relation to entering archival
collections in PP.  PP requires an accession and object number for archives,
plus a description... and it seems as if the intention is that you should
catalogue each piece of paper or document on its own.  It is our consulting
archivist's experience (backed up by the rest of the staff's anecdotal
evidence) that archives aren't catalogued to that level of detail.  They are
grouped by topic, time, etc, and put into folders by grouping, boxed beyond
that... but assigning catalogue numbers is not part of our experience.  How
to other institutions handle this?  We would like to use PPS for archives,
and are already working around the terminology probelms so that we can have
a computerized database at our disposal, but this seems contrary as well as
really labor intensive.

Thanks for any and all answers!

Juliette Rogers
Collections Manager and Registrar
Stephen Phillips Trust House
Salem, MA

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