JOB OPENING

COORDINATOR OF FACILITY RENTALS AND SPECIAL EVENTS
SAM NOBLE OKLAHOMA MUSEUM OF NATURAL HISTORY

The Sam Noble Museum seeks an experienced and energetic individual for the position of Special Events Coordinator. The Special Events Coordinator is responsible for all museum event coordination, including rentals and museum events. Exemplary customer service is required as well as working cooperatively with others to ensure that customer needs are being met. The candidate will receive supervision from the Interim Director and will supervise student and event-specific employees.

Schedule: Full-time
Work Schedule: Schedule will vary with events, evening and weekends hours required.
Salary Range: Up to $16.35 per hour based on experience, plus full benefits.

Job Requirements
Minimum Qualifications:
•	High school or GED or an equivalent combination of education/job related experience.
•	12-24 months experience working in event planning of management, marketing, sales, or customer service-related field.

Preferences:
•	Experience with museums, cultural organizations or other non-profits.

Duties and Responsibilities:
•	Responding to customer/client calls regarding event/facility rentals
•	Preparing budgets, contracts, final confirmation reports, and other correspondence for event/facility rentals 
•	Coordinating logistics for event/facility rentals 
•	Assisting with the planning, coordination, and supervision of museum events 
•	Overseeing the museum’s approved caterer’s program, including annual contracts and training 
•	Performs related duties as assigned

Skills:
•	Highly organized and able to handle multiple projects and deadlines.
•	Experience in preparation and management of operational budgets.
•	Attention to detail and exceptional time management skills.
•	Able to communicate well and build rapport quickly with customers/clients, students, faculty and staff.
•	Able to work well with interdepartmental teams and initiatives.
•	Able to supervise staff and communicate directions and expectations effectively.
•	Excellent oral, written and interpersonal communication skills.
•	Flexibility and ability to adapt to changing situations; must be able to exercise discretion and independent judgment.
•	Excellent customer service skills.
•	Computer skills such as word processing, simple graphic design, email and spreadsheet data entry.
•	Basic experience with AV equipment.
•	Ability to work extended hours, including nights, holidays and weekends as needed.

Physical Requirements:
•	The job may include frequent exposure to pressure caused by deadlines and busy period.
•	Ability to reach including extending the arm or hand.
•	Ability to speak including expressing oneself or exchanging information with others.
•	Ability to hear including receiving detailed information orally or making fine discriminations in sound.
•	Ability to see including color, depth, perception, or clarity.
•	Required to be mobile, agile, bend, stoop, squat, climb, lift (up to 44 pounds) and carry.

For more information about the museum, visit the museum website at: samnoblemuseum.ou.edu. Applications will be processed until a candidate is selected. Applicants must submit a cover letter, resume, and list of references. Hiring contingent on a background check.

Applications must be submitted using the on-line application process. To apply, go to https://jobs.ou.edu and search for requisition (job) number 210788. Materials submitted in application for position(s) become the property of the University of Oklahoma. Deadlines are subject to change without notice. The University of Oklahoma is an affirmative action/equal opportunity/ employer and encourages diversity in the workplace. Protected veterans and individuals with disabilities are encouraged to apply. If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing

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